How to activate Zoom in Outlook to automatically schedule meetings?

Integrations are a challenge to get the best out of different solutions. In this blog, I explain how to integrate Zoom into Office 365 with the goal of making Zoom available in all users' calendars.

Integration of third-party applications

Browse To: https://portal.office.com/adminportal - as Global Administrator
Press Integrated Apps at Settings.

Get Apps: Search for Zoom for Outlook
Activate Zoom for Outlook for the entire organization.

You can choose to assign this application to a group or the entire organization. (Or just yourself)

Once the Zoom application is rolled out, you'll see the results here.

Setting up a Zoom meeting in Outlook

Scheduling a meeting in Zoom can be done through several ways.

You can share your URL so that people can always come to your meeting. -> In the Zoom client, press 'Schedule' -> Enter a topic, a start date and any other parameters you want.

Then press Save.

Distributing a Zoom URL via messages

via Mail, Whatsapp, Outlook or other channels you can share the link of the meeting.

Via the Outlook client (fatclient)

A 2nd possibility is through Microsoft Outlook. For this, you need to enable Outlook integration in settings. You can download Zoom's Outlook application first.

If you press Schedule a meeting in Outlook you will see the display below. Here you can press Save in a moment.

Choose the desired recipients

Now you have created a meeting via the Zoom outlook plugin.

Via Outlook online

By doing the integration in the tenant Web view, you can schedule a Zoom meeting.

Browse Go to: https://outlook.office.com -> And press calendar.

This is the most practical way to schedule a meeting without having to touch the devices.

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