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Everything you need to know about Zoom!

In this article you can find a brief introduction to all Zoom functionalities. From account creation to using Zoom, presentation sharing, video filters, keyboard shortcuts, multiple window sharing,...

If there are any questions, please comment at the bottom.

What is Zoom?

Zoom is a videoconferencing platform used for online meetings, webinars and videocalls. Developed by Zoom Video Communications, it offers the ability to connect up to hundreds of participants simultaneously via audio and video calls, as well as file sharing and the use of a online whiteboard. Zoom is available for a variety of platforms, including computers, smartphones and tablets. It also offers the ability to make recordings of meetings and share them with other participants.

1. Download Zoom for Windows

Browse to: https://zoom.us/download to download Zoom.
This installation is for MAC and Windows.

Zoom download center

When you first start up the Zoom package, you will see this message. You can enter any Zoom meeting without an account.

Zoom Join a meeting

2. Creating a Zoom account

Install the Zoom client using the instructions above or Browse directly to: https://zoom.us/signup

Zoom Cloud Meetings Sign in

Enter your date of birth

Zoom date of birth

Choose the desired e-mail address

Sign up Free Zoom

You will receive an e-mail message -> press activate account

Activate account Zoom

Fill in your personal details

Create an account in Zoom

You will receive a personal meeting URL. You can place this just like in Teams in your signature of your emails.

Start your test meeting Zoom

3. Logging into Zoom for the first time

Previously, you installed the zoom software and created a zoom account. After activation, you can log in with your account.

First sign in in zoom
Zoom standard screen

4. Setting up a Zoom meeting

Scheduling a meeting in Zoom can be done through several ways.

You can share your URL so that people can always come to your meeting. -> In the Zoom client, press 'Schedule' -> Enter a topic, a start date and any other parameters you want.

Then press Save.

Schedule a meeting in Zoom

You can distribute the Zoom URL yourself by Mail, Whatsapp, Outlook or other channels.

Copy invitation Zoom

A 2nd possibility is through Microsoft Outlook. For this, you need to enable Outlook integration in settings. You must first download the Outlook application from Zoom. (see below)

Integrate Zoom with Outlook
Schedule a meeting with Outlook - Zoom

If you press Schedule a meeting in Outlook, you will see the view below. Here you can immediately press Save.

Zoom book meeting outlook 2016

Choose the recipients you want

Zoom meeting ID Passcode Outlook

Deleting or undoing a Zoom meeting can be done by deleting the calendar item and then sending a notification to the participants.

5. Activate Zoom for all Microsoft 365 users -. Office 365 Tenant

Browse To: https://portal.office.com/adminportal - as Global Administrator
Press Integrated Apps at Settings.

Get Apps: Search for Zoom for Outlook
Activate Zoom for Outlook for the entire organization.

Office 365 Admin Portal Get Apps

You can choose to assign this application to a group or the entire organization. (Or just yourself)

Zoom Integrated Apps Office 365 Admin Center

Once the Zoom application has been rolled out, you will see the results here.

Zoom Rollout Full tenant

6. Settings in Zoom

Press at the top right to display the settings.

General Settings Zoom

7. In Zoom, adjust the background

Press settings at the bottom of the Zoom meeting to customize your background. On the right side, choose which background you would like.

Background settings Zoom

Via background & filters, you can recently use (beta) studio effects to customize your eyebrows, mustache, beard.

You can access this menu by first pressing Settings, then Background & Filters.

Eyebrows Mustache Beard new studio effects Zoom

8. Zoom low light adjustment

If you're low on desk space, you can enable "low light" mode to optimize your video quality.

This menu can be found at settings -> Video.

Adjust for low light Zoom

9. Adjust screen sharing settings in Zoom

Fullscreen mode is the default in Zoom. You can work with different options here.

By default, Zoom is set to share screens, not the entire desktop. You can change this setting here.

The primary image will always be shared first.

Share Screen Zoom

10. Install Outlook Zoom plugin

Browse to: https: //zoom.us/download - Press download to install the plugin.

Zoom Plugin for Microsoft Outlook installation

Install the plug in using the recommended wizard.
After this installation, you will see this view in your Outlook application.

Scheduling meetings via Outlook Zoom

11. Starting a meeting in Zoom

Starting a new meeting in Zoom can be done after logging into Zoom. Press 'New Meeting

New meeting zoom

12. Navigation in Zoom

At the bottom of Zoom you will see Share Screen - Record - Reactions - Participants - Securirty.

Press Share Screen to share your screen.

The chat button allows you to chat with everyone in the meeting.

Navigate in Zoom

13. Adjust recording location in Zoom

You can adjust your local recording via Settings -> Recording -> Local recording.

Local Recording Zoom

How can you make breakout rooms in Zoom?

14. Install Zoom app on iOS

Open your iOS or Google Play store. Download the Zoom Cloud Meetings application. Login to the application with the account you created through this blog.

15. TOP 20 zoom tips (English) by Kevin Stratvert

0:00 Introduction
0:20 Custom virtual background - blur
1:41 PowerPoint as virtual background
2:58 Green screen for virtual background
4:19 Update appearance
4:51 Adjust for low light
5:31 Video filters and studio effects
6:36 Enable original sound from microphone
8: 08 Transcribe meeting with otter.ai
9:41 Hold spacebar to unmute
10:13 Hotkeys
11:11 Share phone screen
12:24 Share multiple windows
13:16 Whiteboard
13:50 Spotlight mouse cursor
14:16 Annotation tools
14: 56 Waiting room
15:53 Breakout rooms
16: 53 Non-verbal feedback
17:35 Calendar integration with Gmail
18:20 End-to-end encryption

External manuals in Dutch

Microsoft 365 Manuals | Teams, O365, Email, SharePoint...

External manuals in English

Teachers Educating on Zoom, Comprehensive Guide to Educating Through Zoom,In-depth Guide: use Zoom to teach online, The complete Zoom guide: From basic help to advanced tricks, Jamesway Zoom meeting Guide, Vision forward zoom basics, ... your link here? Send a comment via contact.

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