Document migration to Office 365
When organizations want to properly migrate to Office 365 it is important that structures exist as a capstone.
Structure helps us work together in the same way.
Consulting documents is best done in the same way, for everyone.
In this article, I've previewed the features of OneDrive, SharePoint & Teams .
So that you can migrate documents to the right place.
What I definitely want to make clear is that migrating is just doing it.
You can keep waiting for the ideal moment, you can keep providing technical building blocks, deeper integration. Good enough to go = start!
A basic framework, with rules. Templates can help you set up the new environment properly. Involving everyone in the change is one of the most important points in any migration project.
Office 365 collaborative platforms
Microsoft Teams
Microsoft teams is a collaboration platform that connects all the building blocks of the Microsoft 365 eco-system. Working together on a document, processing processes, making video calls,. Here are the 5 reasons to get started with Teams .
OneDrive
Onedrive is the ideal place for your documents & your Onenote notes. 10 reasons to use OneDrive? OneDrive Governance can be found here.
SharePoint
An intranet where your documents come together and can be used by the entire organization. SharePoint Setup & governance instructions can be found here.
Where is best to place your files?
Personal documents
"I come from my H:drive, now where do I put my personal documents?"
'Personal' documents are your own documents that you create yourself.
Personal images, notes, paychecks, rules, documents not related to a team collaboration.
You place your personal documents on OneDrive.
Department information
Example: For example, Department of Tourism has its own Y:¬Drive and this data is only for the team."
Department documents are peculiar to a team of people.
It really makes sense to differentiate between different team sites/departments based on an organizational chart (or your own structure).
Project team sites are not departments. For this, it is best to build a separate mechanism. that is separate from the department team sites.
You place your team documents on Microsoft Teams.
Organization
"Corporate parties, events in your organization, policies, rules,..."
Policies / general documentation of your organization belong entirely on your intranet.
Your intranet builds on you in themes and tasks. Not according to the internal structure/departmental structure of your organization.
It is important that all data is findable so use as much meta-data as possible.
You place your organization documents at SharePoint.
Share and collaborate on files
Teams As a central hub for collaboration
In Microsoft Teams , users can access their OneDrive documents .
It is also possible to publish your SharePoint site publishing or a dynamic team that has many references to your SharePoint intranet.
Departments can work together from this central hub.
Where to place files - video tutorial
Perform technical migration
OneDrive - Migrating documents with the SharePoint Migration Tool
A migration to OneDrive can be done in 2 ways. You can use these 7 steps to transfer your own data from your current computer, fileserver to OneDrive. As an IT administrator, it is also possible to use a CSV file to migrate all local drives to OneDrive.
OneDrive - Migration of documents with Known-Folder Move.
If you have good control of your computing and you have Windows 10 then it is super easy to put all documents such as: Desktop, Documents, Images, Screenshots and Camera Roll on OneDrive with one policy. More information can be found here.
SharePoint migration
A Sharepoint migration does not start with shifting documents from a file server to SharePoint Online . A SharePoint migration starts only when you have worked around these 4 pillars to build a framework. This document tells you how to get started with SharePoint Governance .
| People | Processes |
| technologies | rules / Policy |
After you have created a proposed framework , a nice SharePoint template that you can provision and get ready with the click of a button, it's time to migrate. This can be done the same way as for OneDrive via this article.
Microsoft Teams Migration
Microsoft Teams is OneDrive + SharePoint + ...
Have you migrated all documents of all users? Good!!! That helps to work well together. for a technical Teams migration I recommend creating basic frameworks just as for SharePoint Governance. Teams provisioning is important. But also rules frameworks for rights to use are important before you create mass teams . Data can be migrated to underlying SharePoint with the SharePoint migration tool.
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