Blogs about: Microsoft Teams, backgrounds, Intune, OneDrive, Exchange, Azure AD, Windows 10, Security, Tenant, Exchange, best-practice, tips and & tricks

Microsoft Teams - Create a read-only folder so participants cannot edit your documents

If you want to place documents in one specific folder and want all files in this folder to remain unchanged. Then take a look at this guide.

Also read: Create Guest Team and Limit General Channel in Use - Read-Only

Create a read-only folder so participants cannot edit your documents

Guests can by-default use your general channel with almost as many permissions and capabilities as a teams-owner. To shield this, you can disable document places.

In the general channel at files, press - Open in SharePoint


Via "Site permissions," set the site members to read only.


Example screenshot. Guests cannot post documents in the General team.

However, the owners for Project Y can post documents in the General channel.


Alternative instructions: Create a read-only folder in Microsoft Teams (365tips.be)

Creating a read-only folder in teams for education

Within education teams you have a "read only for students" in the general channel. You can still use these instructions above for other channels. There are deviations in default settings for education and for regular Office 365 tenants.


Test and validate that all settings are correct?

  • Login with your test account at Teams. (User 365 is a member of this organization-wide team)
  • Navigate to your Teams.
  • As you can see, a pop-up appears that this folder is read-only.

Also read

How to prevent users from deleting channels, tabs & apps in Teams

About the author

Tagged: , , ,
0 0 vote
Article review
Please let us know if there are

1 Response
Latest Most Voted
Inline feedbacks
See all comments
2 years ago

Super Post,
Now that every organization has this question (see below) there is a ready-made answer

How to quickly disseminate accurate information through a medium that can be used quickly and efficiently by everyone?
- > the answer is here !

Would love to know your thoughts, please leave a comment.x
%d bloggers like this: