Microsoft Teams - Create a read-only folder so participants cannot edit your documents

If you want to place documents in one specific folder and want all files in this folder to remain unchanged. Then take a look at this guide.

Also read: Create Guest Team and Limit General Channel in Use - Read-Only

Create a read-only folder so participants cannot edit your documents

Guests can by-default use your general channel with almost as many permissions and capabilities as a teams-owner. To shield this, you can disable document places.

In the general channel at files, press - Open in SharePoint

Via "Site permissions," set the site members to read only.

Example screenshot. Guests cannot post documents in the General team.

However, the owners for Project Y can post documents in the General channel.

Alternative instructions: Create a read-only folder in Microsoft Teams (365tips.be)

Creating a read-only folder in teams for education

Within education teams you have a "read only for students" in the general channel. You can still use these instructions above for other channels. There are deviations in default settings for education and for regular Office 365 tenants.

Test and validate that all settings are correct?

• Login with your test account at Teams. (User 365 is a member of this organization-wide team)
• Navigate to your Teams.
• As you can see, a pop-up appears that this folder is read-only.

Also read

How to prevent users from deleting channels, tabs & apps in Teams

About the author

Jasper

Welcome to 365tips.be. On this website you will read articles and experiences about Office 365 with a focus on Microsoft Teams. Do you have any questions? Comment at the bottom of this blog post. Also help others by asking questions at the bottom of the articles. This blog is created in Dutch. The multilingual website is offered with best-effort machine translation.

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