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Microsoft Teams - Create a read-only folder so participants cannot edit your documents

Managing document access in Microsoft Teams can be challenging, especially if you have a specific folder with important files that must remain unchanged. This carefully crafted guide offers a practical solution to this common dilemma. With clear, step-by-step instructions, you'll learn how to set a folder in Teams as read-only, keeping its contents safe from unintended modification. This blog post is a must-read for anyone who wants to work more efficiently within Microsoft Teams and ensure the integrity of important documents.

Also read: Create Guest Team and Limit General Channel in Use - Read-Only

Create a read-only folder so participants cannot edit your documents

Guests can by-default use your general channel with almost as many permissions and capabilities as a teams-owner. To shield this, you can disable document posting.

In the general channel at files, press - Open in SharePoint

Through "Site permissions," set the site members to read only.

Example screenshot. Guests cannot post documents in the General team.

The owners for Project Y can post documents in the General channel, however.

Alternative instructions: Create a read-only folder in Microsoft Teams (365tips.be)

Creating a read-only folder in teams for education

Within education teams you have a "read only for students" in the general channel. You can still use these instructions above for other channels. There are deviations in default settings for education and for regular Office 365 tenants.

Test and validate that all settings are correct?

  • Login with your test account at Teams. (User 365 is a member of this organization-wide team)
  • Navigate to your Teams.
  • As you can see, a pop-up appears that this folder is read-only.

Also read

How to prevent users from deleting channels, tabs & apps in Teams

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Davy
Davy
4 years ago

Super Post,
Now that every organization has this question (see below) there is a ready-made answer

How to quickly disseminate accurate information through a medium that can be used quickly and efficiently by everyone?
- > the answer is here !

wpdiscuz Β  wpDiscuz
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