The best Microsoft Teams features: 30 tips to get started in 2022

The best Microsoft Teams features: 30 tips to get started in 2022

Getting to know all the Microsoft Teams functions is quite a challenge. That is why I created this article. If you are an avid Microsoft Teams user, this article is highly recommended.

In this blog, I have compiled the most frequently requested tips with video instructions that will help you get started productively with Microsoft Teams. If you have a good tip, please leave a comment at the bottom of the article.

1. Give chat conversations a matching group name

start a multi-person chat from the top bar in Microsoft Teams.

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Change the group name by pressing the "group chat name" as shown in this video.


2. Forward e-mails to a team or channel

Click on More Options -> Select Retrieve Email Addresses to send emails to a Teams channel.

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Use the e-mail address to send e-mails to this channel.

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3. Communicate with everyone in your organisation

Microsoft Teams gives the possibility to create 5 organisation-wide Teams . These are groups to which all users automatically belong, i.e. are added.

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4. Organise a public live event where everyone can participate. participate

Live Events is a function in Microsoft Teams that allows guests or non-Team users to participate.

There is an automatic recording of each live event. Start from Microsoft Teams calendar -> Press Live Event

Read this blog for more information.

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Add a 2nd external or internal presenter or moderator on the right.

give the event a nice name

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Copy the link and share it or send it in a calendar invitation.

Invite additional moderators or producers to the meeting.

You cannot add anyone else during the meeting.

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5. Add tabs to centralise all applications in one panel

Add Office 365 but also add third-party solutions in a tab so that it is visible to everyone. One hub to work together.

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6. Send important announcements to everyone in your organisation

Tag @teamchannel to reach everyone in one team.

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7. Highlighting important messages

This Microsoft Teams tips & tricks is a great new feature.

Press: Mark as important at the bottom of a Teams post.

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8. Create a private channel to share sensitive data with colleagues

Create a private channel to discuss individual topics. You can create a private channel in this way. You can create up to 30 private channels per team. See also the limits of Microsoft Teams.

9. Share chat history with colleagues or members of your organisation

You decide who can view the "historical data" or history of a chat dialogue.

10. Install Teams on your mobile devices such as: Android, iOS, Windows 10 or MacOX

Install Microsoft Teams on your computer: How to download and install Microsoft Teams ? MAC + Windows!

How to download and install Microsoft Teams ? MAC + Windows!

11. Whoops! Pressed enter too quickly in a chat or comment? Quickly edit the text ⬆️⬆️

Press 2 up arrows to edit the previous message in the chat. ⬆️⬆️

12. See one overview of all planner tasks from all Microsoft Teams

Everyone has several Microsoft-Teams...

13. Adding your favourite contacts so that they are at the top

Add to favourite contacts! Favourites are always automatically placed at the top.

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Delete your favourite contacts on participants.

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14. Searching Microsoft Teams like an expert

Searching Teams is easy, if you know how! -> Press what you are looking for in the search bar at the top and work with the filters to search more specifically. Also readthis blog about search commands.

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15. Pinning an application in Micorosoft Teams

Press on the 3 dots in the left bar at Teams. -> Find the desired application. -> After adding it, the application will automatically appear in Teams . -> Pin your tasks via this tip.

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16. How to create a default private team in Microsoft Teams?

Creating a Team around a specific topic is always useful. Tip: How to create and organise Teams ? Video tutorial

17. Creating a read-only folder in Microsoft Teams

Guests can often do as much as a Team member. To protect this, you can disable document placement by creating a read-only folder.

Tip: What can team owners, members and guests do in Microsoft Teams?
Tip: Create guest team and limit the general channel in use - Read-Only

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18. Deleting yourself in another Microsoft Teams organisation

Are you in a different Teams customer organisation and want to delete yourself? Tip: Delete yourself (as a guest) in another Microsoft Teams organisation or tenant

Remove yourself (as a guest) in another Microsoft Teams organisation or tenant

19. Mirroring your live image in Microsoft Teams

Mirroring yourself is a new feature that came out in November 2021.

Tip: How can you mirror your screen in Microsoft Teams ?

How can you mirror your screen in Microsoft Teams ?

20. Restrict guest rights in Microsoft Teams

Tip: How to prevent users from deleting channels, tabs & apps in Teams

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21. Changing the name of a channel in Microsoft Teams

You can rename a Microsoft Teams channel by right-clicking on it - "edit this channel".

Tip: How to rename teams-channel and its SharePoint-folder name at the same time

Edit this channel Teams

22. Duplicating or copying a Microsoft Team from an existing Team

Tip: How to rename teams-channel and its SharePoint-folder name at the same time

copy and paste a team

23. Build your own test environment to try out Microsoft Teams functionalities

Some tests cannot be done on your current environment. If you want to test well, it is best to create your own tenant. Creating a testtenant is free. Microsoft 365 licenses you have to buy yourself. I recommend to build a tenant with a 30 days trial license.

Tip: Manual: How to create your own Microsoft Office 365 tenant ?
Tip: Your own Office 365 environment for 4,20€ per month + own tenant & domain

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24. Sharing e-mails from Outlook to Microsoft Teams

Send a copy of any e-mail messages or conversations, including attachments, to Teams-Chats and channels or start a Teams chat related to a specific e-mail message.

Tip: Tutorial: Share Microsoft Outlook e-mails in Microsoft Teams

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25. Automatically record all Microsoft Teams meetings before they start

You can activate recording of meetings in the Team settings of the meeting before it starts.

Tip: How can you automatically record every MicrosoftTeams meeting from the start?

How can you automatically delete meeting recordings in Microsoft Teams?

26. Share a PowerPoint in presentation form in Microsoft Teams

Stop sharing your full screen -> Start sharing only the presentation!

Tip: The best way to share a powerpoint presentation in Microsoft Teams!

The best way to share a powerpoint presentation in Microsoft Teams!

27. Change the default settings when opening Office files in Microsoft Teams ?

If you want every file to be opened in the desktop app by default, change these settings to Desktop-App. This setting is especially necessary for users without the latest version of Office 365 Apps.

Adjusting the default settings when opening Office files in Microsoft Teams

Adjusting the default settings when opening Office files in Microsoft Teams

28. Communicating with external users in Microsoft Teams

Remote access is the basis of collaboration between colleagues and other companies. The most commonly used scenarios are:

  • Direct 1-1 chat
  • Share a Microsoft team with guest access
  • A group chat with internal and external contacts
  • Set up a meeting and keep the chat open
  • A meeting with nonTeams users

Read more: Communicating with external users in Microsoft Teams

Communicating with external users in Microsoft Teams - meetings

29. Enable Together Mode in Microsoft Teams

Togethermode is a new meeting experience that you can turn on to use features such as:

  • Multiple Teams screens
  • Make video calls with 49 people simultaneously
  • The new focus mode and gallery mode.

Read more: Enable new Teams meeting experience for together mode

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30. Technical activation of Microsoft Teams for each organisation

Through 5 steps you can set up Microsoft Teams so that your organisation can start using it.

  • Sync all identities from Active Directory to Azure AD.
  • Create your own Office 365 tenant .
  • Issue licences to all users.
  • Migrate the necessary documents.
  • Get the basics right and give the users the necessary training.

Blog: High-level start with Teams thanks to these 5 technical steps

Other great Microsoft Teams blogs:

These are the 10 success factors when setting up Microsoft Teams
100+ Cool Microsoft Teams backgrounds
Tutorial: How to create and manage Microsoft Teams via PowerShell?
How to block the creation of new Teams - Powershell tip!
How to prevent users from deleting channels, tabs & apps in Teams
What can team owners, members and guests do in Microsoft Teams?
Medium: The best Microsoft Teams features: 16 tips to get started in 2022!

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. Feel free to ask me a question and I will answer it in a blog post. Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation.
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