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Tutorial: How to create a communication site in SharePoint Online  & Microsoft Teams

In SharePoint Online you can create two types of sites: team sites and communication sites. In this blog post, we focus on creating a communication site.

With SharePoint communication sites can speed up internal communication by sharing information within your organisation in a standard site.

This blog post is part of the Microsoft SharePoint training series.

#1: For #1: Preparation for a SharePoint test environment, how to create a Office 365 tenant ?
#2 Tutorial: How to create a communication site in sharepoint online ?
#3 Integrating a SharePoint site in Microsoft Teams tab as start page
#4 Apply default templates on SharePoint Online - Template chooser

How do I log on to SharePoint?

You can log on to SharePoint with your Microsoft Office 365 account, via the web application or you can install the mobile app on your iPhone (iOS) and Android.

Go to http://sharepoint.microsoft.com to log in to SharePoint via the web browser.

How do I install the SharePoint iOS or Android Application?

Browseto this URL via the smartphone and install the SharePoint application.

iPhone (iOS): https://apps.apple.com/nl/app/microsoft-sharepoint/id1091505266

Android: https://play.google.com/store/apps/details?id=com.microsoft.sharepoint

1. How to create a communication site in SharePoint?

Browseto your default sharepoint environment. Usually you can access it at this URL: https://tenantname.sharepoint.com/

Or start via https://portal.office.com, click on SharePoint in the navigation bar.

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2. Then press "Create site" to create a communication site

Click on the top left on: create site.

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3. Select communication site or Team site

Do not select team site but communication site.

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4. Name your communication site

This name is visible to other users. Choose a clear name that everyone understands.

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5. Your communication site is now ready to be adapted.

Your communications site is ready. From now on you can start making changes to this site.

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Create a SharePoint site as a Team owner

Christie is the owner of the team and has no other administrative rights in Microsoft 365.

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In the team, press files -> Open in SharePoint.

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In this SharePoint site you have the possibilities to create a list, libraries, pages, spaces, news links, plans and applications.

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Customise layout on one specific Teams/SharePoint site

Within SharePoint it is possible to use a site template determined by the organisation.

Colours and other views can be changed via: Change the look.

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When your site is ready you can also add the unique SharePoint link as a TAB for the whole team as in this blog. This way your team has a full overview of all messages and documents.

Adding your Microsoft SharePoint site in Microsoft Teams

Tip: Integrating a SharePoint site into Microsoft Teams tab as a home page

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Also readother SharePoint tips

Version history in Microsoft OneDrive, SharePoint or Teams
Sharing a OneDrive document in revision mode
Create a SharePoint list from Excel in Microsoft Teams
Governance for SharePoint Online
OneDrive file(s) deleted and restored - up to 90 days - Recycle Bin

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Jac van Aert
Jac van Aert
11 months ago

I would like to create a Communication site. When I click on Sharepoint I get the following message 'We are still working on setting up files in SharePoint. This will take a few minutes'.
Then the following message appears: 'It is taking longer than expected to set up your files in SharePoint
Please close this page and come back later'.
How can this be solved?

Jac van Aert
Jac van Aert
11 months ago
Reply to  Jasper

Jasper, thank you for your response. I want to create a Communication site in my work account. Could it be that some features are blocked?

Jac van Aert
Jac van Aert
11 months ago

No, I am a simple user who would like to investigate whether a communication site could have an added value for my team. I will ask ICT.

Jac van Aert
Jac van Aert
11 months ago

Jasper, thanks for your quick response. Would be nice if I didn't need ICT to make a communication site. I am curious about the possibilities.

Jac van Aert
Jac van Aert
11 months ago

Jasper, thank you for answering my questions (so quickly).

Jac van Aert
Jac van Aert
11 months ago

Jasper, perhaps I can ask you another question. In MS Teams I have 2 different teams, with whom I want to share the same files via Sharepoint . I would like to give one team editing rights to these files, while the members of the other team are only allowed to read these files. Can you advise me on how to do this most efficiently?

Jac van Aert
Jac van Aert
11 months ago

Jasper, thank you. I can indeed go a long way with this. I imagine that I copy the 'basic files' from a particular team into this 'read-only folder'. I can then give the whole department access to this 'read-only folder'. We then make changes to the 'base files' in the original folder and copy changed files back into the 'read-only folder'. Is this good practice? Can I give some colleagues editing rights for this 'read-only folder'? I don't want the organisation to be vulnerable because only one person has editing rights.

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