#2 Lists - Using Microsoft Lists in 3 Steps!

#2 Lists - Using Microsoft Lists in 3 Steps!

This blog post is part of the Microsoft Lists series

#1 Lists - What is Microsoft Lists?
#2 Lists - Using Microsoft Lists in 3 steps!
#3 Lists - Using a current SharePoint list in Microsoft Lists
#4 Lists - Converting an Excel file to a List
#5 Lists - Sharing a list with coworkers so they can enter data
#6 Lists - Microsoft Lists in Teams is now generally available (GA)

What is Microsoft Lists?

Microsoft Lists can help you organise lists efficiently. This is a handy advantage if you have chosen to Office 365 use. Lists is more practical than third-party tools because they are often not flawlessly integrated into Office 365, and that is a disadvantage.

In addition, a list, just like any other type of application such as Word or Excel, is a necessity within organisations. If you have an initiative that fits into this renewed list application integrated into Office 365 , you can launch it without needing help from your IT organisation.

In this series, you can find practical tips to get started with Microsoft Lists. If you have other needs, be sure to write feedback in the comments. I will be happy to come back to you.

Why Microsoft Lists?

Why lists? Microsoft Lists is built better than Microsoft ToDo. Lists is built on SharePoint. And can be integrated into Microsoft Teams and the PowerPlatform. With these 3 steps, you can get started using Microsoft Lists in the preview mode.

1. Put your tenant in first-release mode

This article allows you to tenant in first-release mode. This mode is necessary to be able to use new features and possibilities within Microsoft 365.

If you do not have tenant yet, you can create one in trial (30 days) via this blog: How to create your own Office 365 Tenant

2. Open OneDrive Online

Open your Online Onedrive via https://portal.office.com

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You will see a URL in the browser at the top with this URL in the back: onedrive.aspx

https://youtenant-my.sharepoint.com/personal/your-e-mail/_layouts/15/onedrive.aspx

Change this URL to lists.aspx
https://youtenant-my.sharepoint.com/personal/your-e-mail/_layouts/15/lists.aspx

If you have done this correctly you will see that Microsoft lists starts up.

3. Welcome to lists! Create a list...

  • Keep track of work, pass on information and visualise data with your team in one place.
  • Use different templates, convert an existing Excel file or start with a blank slate to bring your vision to life.
  • Visualise and work with data in different ways. Display information in a gallery or track work in a calendar.
  • Create rules to automate processes based on your list data.Let yourself or others know when something has changed.
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Example: Onboarding employee

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Example: You can get started right away and enter new employees.

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Adjust columns? It's easy! Use 'Edit form' and edit the columns you need.

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Your first list has been created. In tomorrow's blog you will find practical tips for sharing lists. Sharepoint lists. Agree on rules for where to put list data and more.

Most famous internet blogger talks about Microsoft Lists by Kevin Stratvert

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. If you have questions comment at the bottom of this blog post. Also help others by asking questions at the bottom of the articles. This blog is created in Dutch. The multilingual website is offered with best-effort machine translation.
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Mariette
Mariette
2 years ago

Hi Jasper, Is Lists also usable in NL?

jasper Bernaers
jasper Bernaers
2 years ago
Reply to  Mariette
Hans De Maere
Hans De Maere
1 year ago

What an interesting website you have! Thanks for the many tips!

A question concerning lists: is it possible to assign a "task" to several people in lists? Or to assign a task to a group (which they can then tick off)?

Planner is only limited to 11 people...

agaath
agaath
21 days ago

Hi,
I have created a list and hidden some columns. I want to have them back again. I want a column that you can attach files to. Which one is that?

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