15 tips for using e-mail in Microsoft Outlook - Microsoft 365

In this blog you will find practical tips on how to use Outlook Online and the Outlook application.

1. Starting Outlook from the web

There are two ways to log in via the web to use Outlook Online .

Via https://portal.office.com and then click on Outlook.

Or by surfing directly to the link from Outlook. https://outlook.office.com

2. Installing Outlook on your computer

Outlook is included in the Office 365 package. In this blog I will explain how you can install this on your computer or Mac. Install Office 365 ProPlus on your home computer in 5 steps.

3. Purchasing an Outlook licence

There is Office 365 for home users and for businesses. Below we will discuss Outlook within Office 365 Apps.

Outlook is included in 90% of all subscriptions. It does not mean that if you have Outlook it is possible to install the software. You can check this through this article.

4. Open up your agenda to colleagues

Sharing your calendar with your colleagues is easy. Once you've enabled sharing using these instructions, it will apply to all versions of Outlook.

5. Automatically forward e-mails to Microsoft Teams

Forward an e-mail to Teams .

6. Always search in the right address book

We often search for contacts in the offline addres lists. Annoying... You can correct your address book by following these instructions.

7. Configuring your mobile phone to use Outlook

Download the Outlook App from the AppStore on your iPhone or Android. And go through this article if you need help.

8. Adding a shared mailbox to the Outlook application

Would you like to view your shared mailbox from your mobile phone? Then follow these steps to add it to your iPhone or iPad.

9. Using the BCC field in Outlook Online

In Outlook Online you can right-click at the top to bring up the BCC field.(more details)

10. Automatically add holidays in Outlook

Automatically add holidays? More details...

11. Enable automatic replies

You can announce your holiday in advance via an automatic reply. That way, your colleagues or customers can see that you are not there.

12. Using dark mode in Office 365

You can switch on Outlook's dark mode from the bar at the top.

13. Installing Outlook in your Chrome browser

It is possible to install Outlook as a PWA (Progressive Web Apps) which gives better caching, notification functions and background functionality making your app look more like a regular application.

14. Your own office 365 environment for 4 euros a month?

In this article you can read how to get started with setting up your own environment.

15. Setting up multi-factor authentication for Outlook

If you enable multi factor authentication your account is more secure. This protects besides Outlook also the other Office 365 and Microsoft 365 and Azure identity solutions.