How to send an e-mail to all members of a team - Microsoft Teams
Follow these steps to make sure that important e-mails disappear from your mailbox and end up in Microsoft Teams.
All e-mails forwarded can be viewed by all members of the team.
After this step, you can set up e-mail rules to automatically forward e-mails to a team from the mailbox.
Later, you can put them in the deleted items in Outlook so that these emails do not appear in two places.
Open your Microsoft-Teams -> team
Click on more options at the top right. Then select Retrieve e-mail addresses.
Use this e-mail address to send e-mails to this channel.
Copy the e-mail address of the channel or team.
Open Microsoft Outlook
If you do not use Outlook, you can also get started via webmail at: Https://outlook.office.com
Copy the previously created e-mail address into the TO field. Your mail will be visible in Microsoft Teams.
Switch e-mail options on or off
Is the 'Get e-mail address' option not available in the Teams channel?
Then the option is disabled. Activation can be done in the Company Wide Settings.
https://admin.teams.microsoft.com/company-wide-settings/teams-settings
Also read: The best Microsoft Teams features: 26 tips to get started in 2021!
Other Exchange blogs?
Setting up Out of Office on a Office 365 Shared Mailbox
Retrieve deleted Exchange e-mails - New Exchange Portal
Set up forwarding in Office 365 | Forward e-mails
Remove Azure AD Connect and make all objects cloud managed
Automatically store sent items in your shared mailbox
Add an email alias in Office 365, Exchange or Active-Directory
Dear Jasper,
In MS Teams you can set it up so that when you receive a message you also receive an e-mail saying that a message has been received in MS Teams .
I would like it to be the other way round, because this only leads to more e-mails and more wasted time.
I would like all mails in my inbox to be forwarded automatically to MS Teams.
I then answer internal mail via Teams. I answer external mails via Outlook.
Can you tell me whether this option is available?
Kind regards,
Hans de Ruiter
This one will help you, Hans. https://365tips.be/interne-e-mails-automatisch-doorsturen-naar-microsoft-teams/
Hi, Hans,
It is possible to forward all e-mails via this blog. https://365tips.be/forward-e-mails-via-exchange-online/ - You can work with mail rules, or do the settings in Exchange Control Panel. If you can't do this you will have to work with the inbox rules of Outlook.
If you want to separate internal and external, it is best to work with the exchange rules. I have already seen users who set an internal out of office by default to indicate that communication via teams will be answered faster. Maybe that can help?
I will turn it into a practical blog.
Greetings,
Jasper
In any case, a question regarding mail.... I want to send an external mail in Outlook to a Team ....... This is not possible, is this correct and if so why not?
Hi Johan, you want to send to a team with a different account than the current Office 365 account (external)? Just tested it. That is perfectly possible.
Hey
Can I change my settings so that I don't get an email in Outlook saying that students have accepted the teams invite?
Thanks
Raf
You could move these notifications e-mails with an e-mail rule to a separate mail folder or recycle bin. I don't think you can disable this.
Hello Jasper,
Can you also use the teams-email address to mail your team members, i.e. so that the mail IS delivered directly to their inbox? Sort of an e-mail list, in other words.
Hi Tom, encouraging people to work in Teams seems appropriate to me. You can always distribute via this blog: https://365tips.be/hoe-maak-je-dynamische-distributiegroepen-in-exchange-online/