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📧 For example, you can send emails to a Microsoft Teams channel

In the past, it was customary to send chain emails to large groups of people, focusing on one particular topic. However, this was highly inefficient and often resulted in an overload of unnecessary emails.

Unfortunately, we are still often tempted to send a lot of emails through Outlook, overloading our mailboxes and spending a lot of time keeping track of our messages.

Fortunately, there's a better way to manage and share emails, and that's through Microsoft Teams. When you forward emails to Teams, all team members can read and respond to the messages. This makes communication much more efficient and ensures that everyone is always up to date with the latest developments.

Plus, you can set up email rules to automatically route incoming messages to the right team channel, so you'll never miss important information. As a result, you no longer have to follow up on all emails yourself and you save time and effort.

It's also possible to have incoming emails sent directly to the Deleted Items folder, so your inbox isn't flooded with duplicate messages.

Open the desired teamschannel to retrieve the email address

At the top right, click on more options. After that, select Get email addresses. Use this e-mail address to send e-mails to this channel. Copy the email address of the channel or team.

Open Microsoft Outlook to send a message to a teams-channel

If you don't use Outlook, you can also get started via webmail via: https://outlook.office.com

copy the previously created e-mail address to the TO field and press send.

In this example, you can see that the email arrived correctly.

Enable or disable email capabilities in Microsoft Teams Admin center

This control panel can only be used by Global Administrator or Microsoft Teams admins.

If the 'Get Email Address' option is not available in the Teamschannel, this is because a setting is not correct.

Activate via the: Company Wide Settings.


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3 years ago

Best Jasper,

In MS Teams you can set it so that when you receive a message that you will also receive an email informing you that there is a message in MS Teams has been received.
I'd like it the other way around, because this will only lead to even more emails and even more wasted time.
I would like all mails in my inbox to be automatically forwarded to MS Teams.
I answer internal mail via Teams. I answer external emails via Outlook.
Can you tell me if this option is available?

Kind regards
Hans de Ruiter

Johan Ligtenberg
3 years ago

In any case, a question about emailing.... I want to send an external email in Outlook to a Team ...... This is not possible, is this correct and if so, why not?

3 years ago

I have the following question: Can I adjust my settings so that I don't get an email in outlook that students have the teams have accepted invite ?
Thank you

3 years ago

Day Jasper,

Can you do it teamsemail address to email your team members, i.e. the email DOES end up directly in their inbox? Kind of like an email list.

1 year ago

Dear I have been trying for so long to get my Outlookan account back because I forgot my password and think someone has access to my account also have a different phone number because my other phone was stolen which also had my recovery mail on it all linked together that I want to access is dennis_enjoke@hotmail.com and or dennis_ensheila@hotmail.com because I think that someone else with account use can't give a good answer to sent mails those few mails that I knew wash not properly

Would love to know your thoughts, please leave a comment.x