Automatically forward internal e-mails to Microsoft Teams

Automatically forward internal e-mails to Microsoft Teams

Get rid of internal e-mails because you have switched to Microsoft Teams? Via these 2 steps you can make your colleagues aware that you have switched to Microsoft Teams!

Automatically forward your Outlook e-mails to Teams

Forward internal e-mails to one channel of your team, or of yourself as an individual.

Copy the e-mail address of your channel using this procedure.

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Sending an e-mail to a Microsoft Team
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Create an internal e-mail rule for fowarding. Browsefor this purpose to: https://outlook.office.com/mail/options/mail/rules

Enter a name: Forward to Microsoft Teams
Add a condition: If the sender address contains the e-mail address of your organisation. In this case @365tips.be
then forward the e-mail message to: The address of team channel.

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Your line has been created

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Your message will automatically arrive in Microsoft Teams

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Make your colleagues aware that you would rather not have any mail! With a Microsoft Teams out of office

In the context of: "Policies without enforcement are just good advice", you can create an e-mail tip to make your colleagues aware that you would rather not receive any more e-mails.

BrowseTo: https://outlook.office.com/mail/options/mail/automaticReplies
Turn off automatic replies outside your organisation.

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Set a message that evokes in the first sentence that you prefer not to receive e-mail.

Set an end time far in the future.

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Your colleagues will see this tip in Outlook when they want to e-mail you. (only internal)

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Your colleagues can see this message via the online portal.

External users do not notice this.

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You may be able to remove this rule after a few months. If your entire organisation has switched to Microsoft Teams.

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. Feel free to ask me a question and I will answer it in a blog post. Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation.
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Share a message from Teams via Microsoft Outlook
1 year ago

[...] You could already find the reverse movement in this blog. [...]

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