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🖥️ How to sync Microsoft teams files with windows explorer?

Did you know that you can synchronize Microsoft Teams documents and folders with windows explorer?

Just like in the good old days looking up files in explorer.

In this blog, I explain how to get started!

Please let me know in a comment if you have any questions.

First of all, you need OneDrive files on-demand

OneDrive Files On-Demand bring documents place-reserving to Windows 10, Windows 11 or Mac and is always available if you have the latest version of OneDrive.

Files-on-demand places a shortcut to the cloud version of the file on your computer. Useful if you want to sync 100GB but don't want to use any storage space on your computer.

There are 3 options: online only , on the device, and always available.

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Go to your Microsoft Teams channel that you wish to synchronize with Windows Explorer

Open the channel or team you would like to sync with Windows Explorer. Press Sync at the top.

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File synchronization is complete with Windows Explorer

After this synchronization is started, all files are visible in Windows Explorer. This gives the same result directly in the library.

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Through SharePoint Online you can also synchronize files

Through SharePoint Online you can also synchronize files. From https://portal.office.com you can click SharePoint, select a library and click Sync or Synchronize.

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Take all Microsoft Teams documents offline?

If you want to save all files offline you can enable this option: Right-click on the library in explorer, select: always save all files on this device.

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If this fails then OneDrive is not set up properly. I'm happy to explain to you in this article how to fix that quickly.

If you can't use sync-on-demand then you have an old Windows 10 version, or you have the old OneDrive version.

Teams or SharePoint: How to stop syncing a library to Windows explorer?

In OneDrive, press settings, then stop syncing under Account.

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How to download files easily in Microsoft Teams?

At the top of the navigation bar, press Download.

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How to retrieve files in Microsoft Teams

Files can be found in the Downloads folder in Windows 10 or Windows 11.

In Microsoft Teams , press Files -> Downloads -> Open Downloads Folder.

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Using Apple iCloud to sync files and passwords in Windows

since August 2021, it will be possible to sync files on your Windows computer with the options below. These options have come new to better integrate Apple's iCloud into Windows and gives some advantages for Microsoft 365 and Apple users.

  • Always sync on this device
  • Free up space in iCloud

Read more here: setting up and using iCloud for Windows?

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Also read

OneDrive file(s) deleted, quickly recover?
How to delete and block Microsoft Teams in Windows 11?
How to set an Out-Of-Office or status message in Microsoft Teams?
How to automatically record every MicrosoftTeams meeting?

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