How do you add a Chat with me in Teams to your email signature in Outlook?

How do you add a Chat with me in Teams to your email signature in Outlook?

If you want to receive fewer e-mails, it helps to ask people to contact you via Microsoft Teams .

You can add a: "chat with me" Link at the bottom of your email signature in Outlook so that your contacts can address you more quickly via chat.

In this blog I will explain how you can add a link so that you can be reached directly via Microsoft Teams .

Create the Teams chat link

https://teams.microsoft.com/l/chat/0/0?users=<youremailaddress>

Change your e-mail address to your own. My url looks like this: https://teams.microsoft.com/l/chat/0/0?users=%3Cinfo@365tips.be%3E

Configure this URL in your signature in Outlook Online

BrowseGo to https://outlook.office.com

Click on settings at the top right - then on "View all Outlook settings" at the bottom.

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Press Compose and reply

Write an appropriate sentence such as: Chat with me in Teams!

Click on Add link at the top.

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Please paste the link you made earlier.

https://teams.microsoft.com/l/chat/0/0?users=%3Cinfo@365tips.be%3E

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Select save.

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Via the Outlook client

Open Outlook. Click on File at the top left.

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Select options:

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Select Add signature.

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Choose -> New

Copy the full 'code' from the online version into the text box

Select when you want to use this signature on the right. With new posts and/or replies.

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An example:

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Was this blog useful for you? Press the button below share and distribute this tip to your colleagues or friends.

Also read

Set up out of office on a Office 365 Shared Mailbox
Set up Out of Office in office 365! Online or in Outlook 2016
Share your Outlook calendar in Office 365
Office 365 in education - Set up a class - Starter Guide
Change the default contact list in Microsoft Outlook?

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. Feel free to ask me a question and I will answer it in a blog post. Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation.
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Martijn
Martijn
1 year ago

The link does not work for me. Can it be that the organisation has closed it?

Martijn
Martijn
1 year ago
Reply to  Jasper

My colleague tried the link but got a new chat but without the correct addressee. The same was true for me.

When I click on the link in the article above, I see a new chat on the desktop but without the addressee. On the IPhone it does open teams but I get the message 'invalid URL'.

nad
nad
1 day ago
Reply to  Martijn

same here...when people start on my email signature "chat with me" link, they end up with... (omg i wish i could just ad a screenshot!)... well a window in MS team that is all blank, same as the one you have when you click on the NEW CHAT button on MS TEAMS, there is no recipient at all 😉

Inge
Inge
1 year ago

Dear Jasper, unfortunately it does not work for me either. A new chat appears without a recipient. Do you have a solution for this?

Cynthia Alain
Cynthia Alain
11 months ago

Bonjour Jasper,
I have used this function so that my invitation is 'bilingual' (English/French), since that is required for my job.
When I call a meeting, using the shared mailbox, I choose my signature including the information TEAMS and we are able to meet in the same room. However, in the history of conversations, it is written '(no tilte)', instead of the name of the meeting.
Are you in a position to provide an answer to this problem?

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