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📝 How to add a distribution list or Office 365 group to your Teams meeting?

Add a distribution list to a Teams meeting?

Since 2020, it is possible to use distribution groups to add the necessary people to a meeting faster. This blog tells you how to implement this.

Open Microsoft Teams To open your computer

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Open your calendar to schedule a new meeting

  • At the top right, press New Meeting.
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Create a new meeting in Microsoft Teams

  • Enter a title
  • Add your distribution group (see 2nd screenshot)
  • Select the date
  • You can also additionally add a channel so that the meeting will be posted in the channel.
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Here you can see that you can select a group. (This screenshot is a test screenshot)

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How to create a distribution list in Office 365?

Creating a distribution list can never be done by ordinary user.

Only an administrator can create distribution lists and delegate management to a new owner. (owner)

Browse to: https://outlook.office.com/ecp/ to add a group in the Exchange control panel to add a group.

Press the arrow and select "distribution list"

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Create the desired distribution group and share ownership.

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The group type should be distribution list.

Only then can you use this group in Microsoft Teams

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Managing members in the group as an end user in MyApps

Users cannot manage groups themselves unless they own the groups. One tip is to create the groups in the cloud so that the Exchange Online functionality can be used.

Groups can be delegated across the organization through MyApps.

Browse To: https://myapps.microsoft.com -> Select groups.

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Add members to the group.

There are also opportunities to leave the group, adjust the group details.

Renew group is an option when group expiration is set.

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Start a Teams-chat with distribution groups, email security groups and O365 groups

For a long time, it was not possible to start a chat with a distribution group, email security group or a Office 365 group. Since August 2022, Microsoft has made a solution for this.

In this article you already read the solution how to use a distribution group in Microsoft Teams. So now it is also possible to use mail-enabled groups as chatgroups.

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Feature ID: 62354 Microsoft Roadmap

Also read

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Teams: Native Apple Silicon support for M1 and M2 processors
Microsoft Teams: Automatically terminate Teams meetings that remain open (Stale)

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Peter Geux
Peter Geux
1 year ago

Good evening,

What I miss in this explanation is how to create a distribution list in Teams before adding it to a Meeting in your Calendar....

Greetings, Peter

D. Vanthillo
D. Vanthillo
1 year ago
Response to  Peter Geux

I have the same question!

Pieter de Vlaam
Pieter de Vlaam
1 year ago

Thanks for the clear explanation!

Is there also a way in Teams to send a chat to a group of colleagues without it becoming a group chat. So the same idea as a mailing list in WhatsApp.

J. Richter
J. Richter
7 months ago

Hello,

endlich eine verständliche Erklärung, vielen Dank! Eine Frage noch:
Wenn ich nun als Admin eine Besprechung in Teams erstelle, kann ich die erstellte Gruppe auswählen und alle Mitglieder bekommen die Besprechung in ihrem Kalender angezeigt. Wie kann ich es nun schaffen, dass auch eine Einladungsmail dazu verschickt wird, ohne jeden Teilnehmer einzeln einzugeben?

vijay
vijay
10 days ago

is there any way to add outlook PDL/group in team chat .
I can able to create meeting with outlook pdl but in new chat it says "we could not find any matches

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