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High-level activation of Azure Information Protection for Office 365

Azure Information Protection (AIP) is a cloud-based solution that allows organizations to classify and protect documents and emails by applying labels. Labels can be applied in the following ways:

  • Automatically by administrators using rules and conditions
  • Manually by users manually.
  • Through a combination where administrators define the recommendations shown to users. Tooltips.

For example, the administrator can configure a label with rules that detect sensitive data, such as credit card information. In this case, any user who saves credit card information in a Word-file can see a tooltip at the top of the document with a recommendation to apply the relevant label for this scenario.

A practical tip: Start testing on a test environment or test-tenant. Information protection is best worked out in a pre-production environment first and then brought to your production environment. create a test tenant via this blog.

Start from the Azure Admincenter

Browse to: https://portal.azure.com/ or use the direct link to the activation page: https://portal.azure.com/#blade/Microsoft_Azure_InformationProtection/DataClassGroupEditBlade/rmsSettingsBlade

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Press activate at the top left

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Complete installation

Wait for the activation to complete.

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Standard labels

The default labels can be found here. Practically speaking, labels that have a protection 'activation' ✓ on them only have the right influence. These are truly protected.

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Sample policy - Finance

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Practical test in Outlook Online

Open your Outlook online at: https://outlook.office.com/mail/inbox

Create a test email, and use a label that has protection checked ✓.

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Important here are 2 things.

In this mail, anyway, you get the message that you will mail externally. Not internally. Good to know.

You see under sensitivity it says: Confidential - Finance. This label had a protection label on.

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Test through the receiver

Best to test in Outlook or Online Online . Both scenarios are relevant to test. Information protection is something that really needs deep testing before rolling out to the entire organization.

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Press read this message on the recipient's side.

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Provide access as needed.

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Or use Microsoft Outlook

Log in an extra time to make sure it's you.

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