3 tips for holding efficient meetings as a secretary in Teams

3 tips for holding efficient meetings as a secretary in Teams

After more than a year of practice with the online meetings, we are slowly going back to the office to physically participate in meetings. Most companies have also used the recent period to write a so-called home working policy. This makes it possible to have 'hybrid' meetings: one person physically present and the other taking part online . And you, as a support person, can of course take care of that! These practical Teams tips will help you avoid a lot of annoyance.

1. Automatically create a Teams link in each meeting request

Nothing is as irritating as receiving a meeting request, but there is no Teams link. Sending them separately creates chaos. To avoid this, it is possible to automatically turn every meeting request into a Microsoft Teams meeting.

2. Add a OneNote notebook to Teams

Open Teams, click on Apps and then on OneNote. Then use the down arrow to add OneNote to your Team. Don't know the exact name of your team? Just look it up using the search field. Then you first need to create a tab. To do so, click on Create new note. Give the note a name and save it.

3. Record your meeting

Minutes can sometimes be a tricky job. Especially if there are many discussions... Teams has an option to record the meeting.

During the meeting, you had of course already made some notes... (in OneNote, see above!). If you still want to listen to the notes after the meeting, you can do so with the recording.

This is how you record the meeting:

During your conversation, press Start recording at the top after the 3 dots.

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Then press start recording.

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In cooperation with: SecretaresseNet.nl

Also read

February 2021 - block downloading of meeting recordings with Microsoft Teams
save meeting recordings automatically in OneDrive For Business! - Microsoft Teams
Create a printscreen, screenshot or screen recording in Windows 10
Record your screen within Office 365 - Microsoft PowerPoint
How to disable participants' camera in Teams meetings?

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. Feel free to ask me a question and I will answer it in a blog post. Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation.
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