How to create a Office 365 global reader account

How to create a Office 365 global reader account

IT suppliers often request access to the full Microsoft 365 tenant. - Often, many external persons have access to the admin panel of Microsoft 365, allowing them to make adjustments. And they have access to all the data of these organisations.

To prevent suppliers from making changes, one can create a global reader account. A global reader is a "Read Only" account for Office 365 or Microsoft 365.

1. Open the Microsoft 365 administration centre

This can be done at: https://admin.microsoft.com

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2. Create a new user

Please enter a first name
Last name
Display name
Username

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3. Add the necessary licence

  • For admin roles you sometimes need a licence. Especially in the security-stack within Microsoft 365.
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4. Add the Global Reader role via Roles

You can give multiple roles to the person you want.

Tip: Try to avoid global administrators. Work with specific roles.

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Summary:

there are at least 16 new built-in roles - including Global reader - which are now available in preview. source

Create your own tenant to test your global reader.

Security is high on the agenda. In fact, it is not right to give third parties full access to your tenant. Even your IT partner should not be given full access.

Jasper

Jasper

Welcome to 365tips.be. On this website you can read articles and experiences about Office 365 with focus on Microsoft Teams. Feel free to ask me a question and I will answer it in a blog post. Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation.
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