How do I add external guests in Microsoft Teams?
In this blog you can read how to add guests or external contacts in Microsoft Teams.
There are 3 other methods to cooperate with guests in Teams. You need these methods if it is not permitted by the IT department or organisation to make contact with the outside world.
1. Create a new Microsoft Team or use a current Team
Tip: How can you create private, public or organisation-wide teams ?
2. Activate guest access - guest access (adminstrator)
To be able to add guests to Teams this must be activated within your Office 365 tenant. This can be done via this URL:
This is only available to Microsoft Teams administrators or Global Administrators in Office 365.
https://admin.teams.microsoft.com/company-wide-settings/teams-settings
Also readHow to enable external access for collaboration in Teams?
3. Add external contacts to teams
Adding guests to Teams is actually easy for a user to do himself.
- Navigate to the team you wish to add a guest to.
- Add the user based on their e-mail address.
- You may receive a message to confirm that you allow the addition of third parties or externals. You may accept this.
- Tap on Add Member
Add external contacts via this wizard. then press Add. This can also be done for 100 users (or more) simultaneously.
The recipient will see an icon of the teams to which they have accessin their Microsoft teams .
Also read: Make guest team and limit the general channel in use - Read-Only
Hi Jasper,
In teams can you also add someone who only has view/reading rights and cannot change files or anything else?
Thank you,
Greetings Kim
Hi Kim,
Full read-only is difficult. You can set folders to read-only via this blog: https://365tips.be/microsoft-teams-make-a-read-only-folder-so-users-can't-modify-your-documents
Have fun! Jasper
[Adding or inviting participants to Microsoft Teams can be done via this article. [...]
Dear Jasper,
Is it also possible to invite only guests to a separate channel in a team (and that they do not see the 'general' channel)? If not, what is the best way to work with guests: creating a separate team (incl. sharepoint) specifically for such projects?
Hi Marije! You can add 'everyone' to one team and make the difference in the channels so as not to go to the complexity of rights of SharePoint . Can this blog help? https://365tips.be/help-ik-kan-niemand-toevoegen-aan-een-prive-kanaal/
Dear Jasper,
I would like to create a channel within a team where I can invite one person who is not in my organisation. 5So we can easily communicate via chat and share documents. ) But exactly I can only add someone from within the organisation. Could it be that I cannot do that as a non-manager in our organisation? In other words, that my management should take care of that?
Hi Sigrid! Most likely guest access is not enabled for the whole organisation or for the team you are in. That can be done via step 2 of this blog. But only by administrators. Maybe this blog can help you: https://365tips.be/bestanden-delen-in-office-365/ greetings!
Hi Jasper,
What should I do if I have invited someone in the above way and that person does not receive the mails? Is there any way I can get someone to send me something?
Greetings,
Gerdien