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💁 How to add remote guests in Microsoft Teams?

In this blog, learn how to add guests or external contacts in Microsoft Teams.

There are 3 other methods to cooperate with guests in Teams. You need these methods if it is not allowed by the IT Department or organization to contact the outside world.

1. Create a new Microsoft Team or use a current Team

Tip: How can you create private, public or organization-wide teams ?

2. Activate guest access in the Teams Admin Center - guest access (adminstrator)

In order to add guests (guest-login) to Teams have this activated within your Office 365 tenant. You can do this through this URL:
This is only available to Microsoft Teams administrators or Global Administrators in Office 365.
https://admin.teams.microsoft.com/company-wide-settings/teams-settings

Also read: How to enable 'external access' to collaborate in Teams?

3. Adding external contacts in Microsoft Teams

Adding guests to Teams is actually easy for a user to do themselves.

  • Navigate to your team to which you wish to add a guest.
  • Based on their email address, add the user.
  • You may receive a notification to confirm that you allow third parties or externals to be added. You may accept this one.
  • Press Add Member
1

Enter external contacts using this wizard. then press Add or add. This can also be done for 100 users (or more) simultaneously.

Add the desired remote users based on their e-mail address.

The recipient will see in their Microsoft teams an icon of the teams in which they have access.

icon of the teams in which he/she has access

Also read: Create Guest Team and Limit General Channel in Use - Read-Only

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Kim
Kim
2 years ago

Hi Jasper,
In teams can you also add someone who only has view/read rights and can't edit files or whatever?
Thank you,
Greetings Kim

trackback

[...] You can add or invite participants to Microsoft Teams through this article. [...]

Marije
Marije
2 years ago

Dear Jasper,
can you also invite only guests to a separate channel in a team (and that they do not see the channel 'general')? If not, what is the best way to collaborate with guests: create a separate team (incl. sharepoint) specifically for such projects?

Sigrid Engelen
Sigrid Engelen
2 years ago

Dear Jasper,

I would like to create within a team , a channel where I would like to invite 1 person who is not in my organization. 5so we can easily communicate via chat and share documents. ) But I can exactly only add someone from within the organization. Could it be that as a non-manager of our organization, I cannot do that? I.e. that my management needs to put that in place?

Gerdien
Gerdien
10 months ago

Hi Jasper,

What should I do if I have invited someone in the above way and that person does not receive the mails. Can I then somehow still get someone to send me something?

Greetings,
Gerdien

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