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How to set up Photo Galleries in Microsoft Teams - Best practice! 📷

Viewing photos in Microsoft Teams is basic functionality. However, it is not always that easy to use. In this blog I will give some practical tips to better deal with photos in Microsoft Teams.

Viewing photos in Microsoft Teams in thumbnail view

Built into Microsoft Teams by default are Tiles. With this functionality you can see a miniature image of each photo.

You can activate it once by clicking on -> 'all Documents' -> Tiles at the top right.

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Example of folder display with Tiles.

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Add a SharePoint gallery to Microsoft Teams

In Microsoft Teams in your gallery, click on "Open in SharePoint"

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Press again: Tiles.

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Then click on one photo to open it, if you wish. At the top you will see the navigation bar for photos. In this gallery, there are 9 photos.

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Save this tiles view as default

Don't forget this step! Otherwise, your tiles view will always revert to the list view after a new login. (default SharePoint)

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Select: Save -> All Documents

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Go to the channel where you want to add an image gallery and press +.

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Then click on Website and copy the URL of your SharePoint site to the Website Tab.

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Copy this link to the Website URL and press save.

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You can now navigate through photos in Microsoft Teams! Handy for your colleagues, isn't it?

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Other Microsoft Teams tips

Microsoft Teams: co-organiser role in meetings
Activating Microsoft Viva in a Microsoft 365 tenant - Insights
Replying to specific messages in Microsoft Teams
Create a guest team and limit the use of the general channel -. Teams
Suffering from a slow mobile Teams application? Android / iOS

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Saule
Saule
1 year ago

It's not working for me. If I copied SharePoint URL to MS Teams channel website tab, then I got only one photo in preview mode. And counter says 1/1 when actually there are 1/30...
Tried multiple time as described, then opened that link in browser and yes - it really shows 1/1. Even tried to edit URL by removing photo name, no luck too 😀

cmitchell@gigisplayhouse.org
cmitchell@gigisplayhouse.org
11 months ago

This worked, but Tile view isn't the default. How can I make that a default view for all my Team members.

John Gillanders
John Gillanders
11 months ago

To get it to keep the 'Tiles' view as default, you have to open the tab in Teams, change it to 'Tiles', then click 'All Documents' in the top-right, then click 'Save view as', then save it using the same name ('All Documents') and it overwrites the default settings with your custom settings.

John Gillanders
John Gillanders
11 months ago

Thanks, very useful. Pity that this isn't just the automatic behaviour of Teams when adding a SharePoint tab, but oh well.

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