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What can team owners, members and guests do in Microsoft Teams?

Every member in Teams has a role, and for each role there are different permissions. In this blog you can look into the different roles of team owners, members and guests.

What can team owners, members and guests do in Microsoft Teams? 

Owners: Team owners manage certain settings for the team. They add and remove members, add guests, change team settings and perform administrative tasks. A team can have multiple owners.

Members: Members are the people who are part of the team. They can talk to other team members in conversations. They can view and usually upload files. They can participate participate in the usual types of collaboration allowed by team owners.

Guests: Guests are people from outside the organization that a team owner invites to join the team, such as partners or consultants. Guests have fewer opportunities than team members or team owners, but they can still do a lot.

Also read: Decision matrix between a public, private or organization-wide Microsoft Team?

Who can do what in Microsoft Teams?

FunctionOwnerMemberGuest
Creating a channelcheckmarkcheckmarkcheckmark
participate to a private chat conversationcheckmarkcheckmarkcheckmark
participate to a conversationcheckmarkcheckmarkcheckmark
Sharing a channel filecheckmarkcheckmarkcheckmark
Sharing a chat filecheckmarkcheckmark
Add apps (such as tabs, bots or connectors)checkmarkcheckmark
Can be invited through a work or school account for Microsoft 365checkmark
Creating a teamcheckmarkcheckmark
Delete or edit posted messagescheckmarkcheckmarkcheckmark
Find and join public teamscheckmarkcheckmark
View organizational chartcheckmarkcheckmark
Adding or removing members and guestscheckmark
Editing or deleting a teamcheckmark
Set teams permissions for channels, tabs and connectorscheckmark
Changing the team imagecheckmark
Adding guests to a teamcheckmark
Automatically display channels for the entire teamcheckmark
@[teamname]-mentions managecheckmark
@channel- or @[channel name]-mentions allowcheckmark
Allow use of emojis, GIFs and memescheckmark
Renewing a teamcheckmark
Archiving or restoring a teamcheckmark
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Source : https://support.microsoft.com/nl-nl/office/de-mogelijkheden-voor-teameigenaren-leden-en-gasten-in- teams

What can team owners do more than guests and members?

Team owners can organize the team according to the needs of members and guests. they can, for example:

  • Prevent members from deleting channels, tabs and apps in Teams.
  • Protect channels so that not everyone can post documents.
  • Create read-only folders so as not to modify the structures created.

Read more: How to prevent users from deleting channels, tabs & apps in Teams (365tips.be)

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How to block or enable Channel meetings in Microsoft Teams?
These are the 10 success factors when setting up Microsoft Teams

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